§ 2.56.020. Finance director.

(a)

General Purpose of Finance Director. Responsible for safeguarding the city's financial assets and resources. Under the direction of the mayor and city manager, finance director plans, implements, and directs the programs and activities of the city's finance department, including general accounting, billing, revenue collection and disbursement, purchasing, payroll, budget development and administration, financial reporting, investment management, risk management, records management, and the investment activities of the city. He or she oversees the management and budget of the information systems division. The director develops, administers, and evaluates the finance department goals and objectives, programs, and procedures in accordance with the overall policies established by the mayor, city council, city manager, and state and federal laws and regulations.

(b)

Classification Summary, Illustrative Examples of Essential Duties and Responsibilities.

(1)

The finance director performs administrative, managerial, and supervisory work as director of the finance department. This is a "hands-on" position. The finance director is expected to actively participate in the planning and preparation of the city's annual operating budget; makes revenue estimates; compiles expenditure requests from all city departments, and balances the preliminary budget. Researches, compiles, and analyzes financial data in order to assist city administration in long and short-range financial planning and economic development. He or she develops and implements financial policies, procedures, and controls that conform to generally accepted accounting principles (GAAP) and the government accounting standards board (GASB). Administers the city's accounting and computerized reporting systems; prepares budget amendments; and is responsible for the preparation of the city's annual financial report. Assists the accounting deputy treasurer and accounting staff in completing day-to-day operations as needed.

(2)

The director assists in Annual State Audit. Attends city council meetings and ensures maintenance of financial records per federal, state, and local requirements. Administers the city's loss control program, determines type and level of insurance coverage, assists in the resolution or settlement of insurance coverage, and assists in the resolution or settlement of insurance claims against the city. Audits the city's expenditures to assure compliance with all federal, state, and local requirements. The director is a member of the city's executive management team.

(3)

The finance director plans, performs, assigns, directs, and evaluates the activities of department employees; develops and implements policies, procedures, and internal controls for the effective functioning of the department in accordance with governmental accounting practices and procedures; provides "hands-on" assistance to other members of the department in the completion of day-to-day work activities as needed.

(4)

The director recommends investment policies and procedures and is responsible for cash management and investments; reviews and approves daily investment program; serves as auditing officer and city treasurer.

(5)

The director prepares revenue estimates for the forthcoming year and compiles expenditure requests from departments; separates and balances revenues and expenditure requests by funds and interacts with department directors to balance the budget consistent with city council adopted goals and objectives; analyses revenues and expenditures and alerts the mayor and city manager of major potential problems and recommends solutions to the problems.

(6)

The finance director is responsible for the preparation of the city's comprehensive annual financial report; participates in the annual audit; prepares and presents quarterly financial reports with recommendations; prepares and presents monthly financial status reports to management and to the council; prepares special reports and rate analyses and recommendations as required.

(7)

The director provides management and budgetary supervision for the information systems division, who plans and participates in the selection, acquisition, installation, and operation of the citywide area network and related hardware and software.

(8)

The finance director directs the maintenance of the computerized accounting system according to state BARS and GASB requirements; ensures proper controls and accountability for all accounts and funds; establishes proper and efficient routing and control of documents, data, and forms. He or she attends city council meetings to receive and provide information as appropriate.

(9)

The director prepares long-range financial forecasts for planning purposes; interprets changes in laws impacting city finances; provides sound financial advice to city officials.

(10)

As the city's risk manager, the finance director establishes and monitors appropriate loss control programs and training; purchases and administers all insurance programs; coordinates the investigation and settlement of damage claims against the city.

(11)

The director attends work on a regular and dependable basis.

(12)

The finance director interacts in a professional and respectful manner with city staff, mayor, council and the public.

(c)

Other Job Functions. The finance director performs other tasks as assigned.

(d)

Minimum Qualifications. Associates degree from an accredited college or university in financial management, accounting, business, or public administration required; bachelor's degree or master's degree in accounting, business, public administration or related field preferred; five years of progressively responsible management level experience in public sector accounting, preferably municipal government accounting; two years of experience in computerized accounting and financial software. Experience should include governmental budgeting, auditing, financial reporting, purchasing, billing, revenue collection and investment management.

(e)

Selection Factors. Applicants should describe their previous experience and training for each of the following selection factors. These factors will be the basis for selecting the most qualified applicants to be interviewed. Candidates selected for employment must satisfactorily demonstrate possession of these factors during a prescribed probationary period, and afterwards, for continued employment.

(1)

Knowledge of:

(A)

The theory and practice of modern governmental accounting, auditing, reporting, and financial management;

(B)

The current literature, trends, and developments relating to governmental accounting or financial management;

(C)

Computerized accounting and reporting systems; internal financial control practices and procedures;

(D)

Cost and revenue analysis;

(E)

Management and supervisory practices and procedures, including management by objectives;

(F)

Risk management fundamentals;

(G)

Personnel management and labor relations;

(H)

Principles and practices of management and supervision;

(I)

Desktop-based database and spreadsheet programs.

(2)

Ability to:

(A)

Plan, organize, direct, and coordinate the work of subordinate supervisors and employees;

(B)

Develop and implement long and short-term plans and goals for a finance department;

(C)

Develop and implement modern auditing and accounting methods, procedures, and records;

(D)

Prepare and analyze financial reports and statements;

(E)

Establish and maintain effective working relationships with subordinates, other department heads, the city council, the city manager and the general public;

(F)

Provide quality services in a cost-effective manner and to recommend improved methods of performing the work;

(G)

Physically perform the essential functions of the job;

(H)

Possession of a valid driver's license and safe driving record.

(f)

Selection Process. Publication of the finance director job opening is required within the local community, surrounding region, and through widely distributed municipal job search sites and publications. The announcements are to include a clear description of the qualifications necessary for the purpose of selecting the most qualified individual.

(g)

Tools and Equipment Used. Personal computer, including word processing, database and spreadsheet program; and ten (10) key calculator, telephone, copy machine, and fax machine.

(h)

Work Environment. The work environment characteristics described in this chapter are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed primarily in an office environment while sitting at a desk or computer terminal for extended periods of time. However, some travel to a variety of locations to perform work and/or attend meetings is required. Sufficient powers of observation are required to analyze and review financial and statistical records and to observe the work of subordinate employees. Physical exertion may be required to lift office supplies.

The duties listed in this chapter are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

(i)

FLSA Class and Compensation. Exempt. Annual compensation range is between forty-eight thousand dollars ($48,000.00) and fifty-five thousand dollars ($55,000.00), together with the city's standard benefit package.

(Ord. 2479, 2005; Ord. 2476, 2005; Ord. 2468, 2005)

( Ord. No. 2797 , § 2, 11-13-12)